The above stats show the importance of investing in a quality project management software solution. Finally, 75% of IT and business executives expect their software projects to fail. 50% of Project Management Offices (PMOs) are closed within three years. Only 56% of project managers are properly certified. Project managers look for reliability, ease of use, and hassle-free integration while buying software. Here are more startling stats on project management: For each $1 billion invested in the US, $122 million was wasted because of poor project performance. However, the platform still lacks some basic collaboration features like auto-updating across the cloud.Source: Source: PMI Pulse of the Profession. If you can get over the steep learning curve, Smartsheet is versatile enough to create hybrid, cross-data spreadsheets and enables automated workflows. Smartsheet is a very advanced spreadsheet tool, although it’s far from the easiest software to use if all you want is project management. In particular, AirTable doesn’t have tools for workflow automation, and it’s much more difficult to create hybrid spreadsheets. AirTable is slightly less expensive and offers a more user-friendly interface, but it lacks the depth of functionality that Smartsheet offers. Smartsheet is most similar to AirTable, which also uses advanced spreadsheets to organize projects and every other aspect of your business. You can only contact the company via an email support ticket system, so it can take a full business day or more to get answers back to any questions. However, Smartsheet is light on direct customer support. There’s also plenty of online documentation to solve most common issues. Smartsheet has a massive library of video tutorials to help you get your bearings in the software. The platform will save your work in intervals, but if you want a change instantly conveyed to collaborators on a spreadsheet you have to actually press a “Save” button. In addition, even though Smartsheet is a cloud-based software, it lacks a continuous auto-save function. So, if you’re working in a team, you’ll need to think of a strategy to avoid overwriting work on a single task management spreadsheet. A major one is that there is no easy way for collaborators to see who’s working on what document. Smartsheet also has a few shortcomings after you’ve settled into the software. But, there are also more templates to explore in the Smartsheet app store. project management, sales, marketing, IT, etc.). The platform’s templates are categorized according to business area (e.g. Notably, when you start you’ll need to figure out which templates will work for your business. However, there are some differences in formulas and menu layouts, so the software requires a learning curve for almost everyone. If you’re an Excel whiz, Smartsheets will be significantly easier to learn than if you typically avoid spreadsheets as much as possible. It should come as little surprise that Smartsheet isn’t the easiest project management tool in the world-it relies entirely on spreadsheets, after all. If you can’t find an integration you need, you can access Smartsheet’s API to develop new capabilities. There’s also a Smartsheet app marketplace where you’ll find new spreadsheet templates, one-click integrations, and premium add-ons. As you’d hope, the platform works out of the box with most major cloud storage providers and Google Apps. Smartsheet has a huge capacity for integrating additional software. (Image credit: Smartsheet ) App Integration So, you can have new users automatically assigned to a project when a certain task is marked as completed or trigger email alerts when a specific milestone or expense limit is reached. In particular, workflows let you to use data to trigger additional events in your sheets. One of the neat features that Smartsheet offers is workflows, which allow you to automate some of your spreadsheets. Or, integrate an expense report directly into a project timeline spreadsheet. You can build on those templates to see which team members are assigned to which project within an expense sheet. Smartsheet has templates for project budgeting, expenses, and time tracking. The other way in which Smartsheet can be very helpful is if you use it to create hybrid spreadsheets. In addition, the software allows you to easily define conditional formatting, so that you can, for example, highlight any tasks with a deadline in the next two weeks. So, you can create a hierarchy of sub-tasks or move items to a “Done” column depending on how you prefer to organize your workflow. What’s nice about Smartsheet for task management is that you can drag tasks around within your spreadsheets.
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